Facilities Committee 9.16.25

Category: N/A

Transcript

00:00

Oh, I am. >> All right, we're recording.

>> All right. All right, everyone.

Welcome to the Tuesday, September 16th, uh, Forsville Board of Education facilities meeting. >> What's first?

>> All right. Well, first, I think Rob, I don't know if you've met Andy yet, if

00:15

you did our introduction. Nice to meet you.

>> So Andy DiCap Andy Andy Davey is our new I know is our new director of facilities and Colleen DiCaprio there we go is our new business director of finance and operations I get used to saying that new

00:31

title. Um so wanted to make sure we first introduce them and then let's get started.

All right so let's talk about capital project first. Mhm.

>> So, transportation facility. Um, I'm going to fill in the the not specifics and Andy can fill in the specifics of it

00:47

all to help us out. So, we are currently and we have certificate of occupancy of it.

We have not been able to occupy the maintenance component of that as of recently because they were still doing a couple little things of work in there. Our guys were trying to still move over things and we had DOT inspections.

So,

01:04

DOT inspections had to get done at a certified building. That new building's not certified yet for DOT inspections.

We finished that. Now we're in the transition period.

They will be out of that building completely. The elementary school Wednesday, right?

>> So after Wednesday, they'll be

01:20

completely out and that will be completely turned over to Betty Crane who is our contractor and then our people will be in there. So there's just been some layover because of DOT inspections and everything else has been >> over in one of the bays.

Well, that is why because for DOT inspections, they

01:36

they still need to do them in a certified garage. >> So, that's why they >> pump the air in the system.

>> There was they fixed that. >> Yeah, the general contractor was an issue with there was a leak in the in the valve

01:51

>> for um the air compressor. The contractor is fixing that too.

So, we >> So, we are currently in on that. There is a national grid issue, Andy.

So, um it's basically um the transformer when they set the transformer and the weight

02:07

of it, it shifted a little bit. Um so they're going to um on the 13th they're going to National Grid and the electrical contractor are going to come back and they're basically lift off the transformer um ret the area and then

02:23

reset the transformer um minimal impact to the building >> you know. Yeah.

So there was a little voltage issue that's being addressed. Um there was a like I have too much high power

02:39

going into the fan or everything else. So they had to give like a smaller transformer to fix that.

Am I correct in saying that? >> Yep.

>> Andy who's electrician knows more about this stuff than I do. >> They're they're using a buck and boost transformer to knock the voltage down to the van.

The van was spec 460. So you

02:56

got 48 coming into the building. >> It's kind of like one of those little misnomers, but we'll put that to bed.

And then um the one bag there is a in the floor top lift that they're going to work on tomorrow and then Friday have training the mechanics and then we're

03:11

pretty much out of there. Anything you know you're using anything anything needs to be looked at again and you know we'll retrain back out to the contractors and get it fixed right.

So then open house for that. I sent out on a survey to the board members and

03:27

director of transportation and uh facilities maintenance guys. Excuse me.

We're looking at up to October 20th or 22nd. We just got to figure out the specific time so that way I can get a media release out, invite politicians and, you know, set it up.

We're probably

03:44

going to do a 5:30 start time for that instead because Andy said buses will still be coming until roughly 5. So, we don't want to put any any possibility of an issue going on in there.

Um, so yeah, that's kind of it with that. The >> the gate is not working currently right

04:01

now. There there's an issue with the gates where they're not closing properly, but the contractor is working on to fix those >> beside >> all the >> Yeah, both gates.

There's three gates and all three gates are not wired appropriate.

04:17

Yeah, the far end >> and then the two in the front. That's where you you'll forget to run all the way around the corner.

>> So, that is it for transportation facility. When that that building is done, we're actually doing our cost reports on that and looking at building a on that come December, right?

Or

04:34

filing for it. >> We'll file for >> All right.

The EPC, that's the energy performance contract. We are Almost done with that as well.

So, the pool upgrades are done. Um, in

04:50

the pool upgrades, the HVAC system, there was an issue with one of the what was the sensor >> duck sensor for the fire alarm, >> but that is now done. So, that's been upgraded.

Our timing system has been upgraded. Um, so that timing system is now working and it's been upgraded

05:06

completely. Uh, Joseph, as I did say, the board itself doesn't read lane six.

They're thinking it's a probably a court issue, >> but it's not a huge deal because it still will take all of those issues and >> still it will still time. It will still

05:22

display it all. >> It just doesn't show up up there for the audience.

>> Yep. That's it.

It just won't display the result. It will still time it.

>> As you know, our pool has been a little bit one of those things where it was deferred maintenance for many years. So now over the past two years, we have lights, we have a system that now is currently working and we have an HR

05:38

system that's working. So, the pool area has come a very long way in the past couple years.

>> Absolutely. >> So, there's been a long time.

>> Is it like noticeably drier in there with the new uh >> I haven't been in it to be very honest. >> They're they're training us on Tuesday.

Um so, we can change some set points and do some different things. It's a lot

05:54

quieter. I I guess with the last I wasn't here for the old system, but everybody's like, "Oh, it's so quiet in here.

It's so quiet in here." If you were outside in the old system and someone was speaking and then you can remember because we had a couple outside events out there like for like soccer

06:10

>> and the old system would go on. You wouldn't be able to hear them if if it wasn't super loud.

It was really really loud. >> So that's it with the pool and then with the EPC we got a couple little issues due in the high school and then that's going to be done and we'll file our final reports on that one in January.

So

06:28

twothirds of the capital project are getting good. So that's positive elementary school.

So um let's start with site work. So the outside site work we are waiting on national grid to get back to us so we

06:44

can get the asphalt paid. We're hoping and after we talked to everybody at National Grid, they've all said this that it should be done this week.

Like we should have approval, right? Okay.

I mean, even today there was another one that was out yesterday. We're thinking that is all going to happen.

So, we should be able to do that. They have

07:01

demobilized. The the site contractor is demobilized and went to another project.

So, after we get approval back, it's going to about take about a week for them to get back and mobilize again. So, we're looking at an October restart, right?

The last week of September, early

07:18

October restart. We're looking at three weeks to get that work done before they close the asphalt because it's three more weeks worth of work to be able to get the asphalt ready.

>> Oh, just three weeks till they asphalt. >> Yep.

>> Well, they they have um they have some

07:33

grading to do. They have granite curving to put in >> which is cemented into before they asphalt.

So, they have they have more to do in that parking lot before. >> Yeah.

>> So, why do they stop and not just keep doing it? the lines they can do the work directly

07:50

underneath the lines where that stuff is. So they had to wait had to stop.

Oh so they so it was more than just the approval to do the asphalt. >> It's about any work that goes underneath those line we have to have the approval.

So so that's why if you look right underneath those lines where they are

08:06

that's why you see that little area really isn't a lot of work done on that. So that's where that work has to get done.

>> Exactly. >> That is why >> so it'll be three weeks about three weeks to get that done.

We're looking at painting around October 17th. So, as long as everything is good and we get

08:21

those time frames, we'll be able to finish off that back site work. You're going to notice there's a couple things back there like drainage issues or like like a big cement thing that looks like it goes in the ground still on the back if you drive by the elementary school.

It's currently like

08:37

squared off. >> Yeah.

>> And that is actually stuff that's going on the other side like in front of the building or in the back of the building. They're just sticking around.

garages in there for the students after work in

08:52

>> but like for I mean work wrap up all the rest of it by like March. I mean it's going to be in before the ground freezes.

>> Well, I don't I haven't seen the schedule. >> Yeah.

>> Because the ground's not going to fill out again until like April. >> Yeah.

>> So I don't So the construction manager

09:08

handles all the scheduling and all those issues. They have their deadline of getting us that building roughly around February for those releases, right?

I don't I'm trusting in our construction manager W Marks to be able to make sure that they get those kinds of >> be in there sometime before. >> That's to go.

Yep. >> I mean, if you notice, there's a giant

09:24

hole already down there. >> So, they've already like >> Oh, there is.

I haven't been on the other side. >> Yeah, there's a big hole in right in front of the transportation facility.

>> So, they're already getting a lot of that work already done there. >> Um the storage building.

So, we were looking at moving the storage building

09:41

>> from where it was originally approved by SED, which is right next to the basketball court, >> remembering that little area, moving it over to where the garden is. We're not doing that after coming back and looking at it.

There's some wetland issues. There's other things.

So, it's just easier going back with what the original

09:57

plan was. So, it's going back to where the original plan went to SED that we already approved.

We're just going right back with it. Um, so we're looking at there's a bid for a slab that's going to be coming.

>> Yep. September 25th.

So the board will probably do the approval in October 6th

10:14

and then we'll be able to get that slab work in that September probably between October and November. So that site work was looking like it's going to be getting done by December.

>> So the building will be up on December. >> Y

10:29

>> So that one will be up and running. Um, >> and with the National Grid stuff like there that permissions from them >> for all >> for all.

>> Yeah. And we've already confirmed the National Gridel Osborne which is our landscape engineer spoke to the National

10:45

Grid and they said, "Nope, you're good. It's not on our property and as long as you, you know, build it from the other side in, you're good to go." >> They were worried about a crane using that crane.

So, they're happy >> because Andy explained to me it It can

11:01

jump like the electric can jump like 20 feet. >> Oh >> yeah.

So that was something I wasn't aware of. >> Well, it's it's they're high voltage and they want you to stay away like >> 10 feet per every 20,000 volts.

>> So we got to be 20 feet away. And those

11:16

lines look like they're really high, but they're not as high as you think. 40 feet.

Then when you use a bucket on, >> you know, to lift lift way up, you're a lot closer than you think. So >> those things you never think of that they come up.

So, and that is and then

11:32

the outside we're still working on. So, if you look if you go around the building, site work's happening there.

If you notice the entrance ways, you know, are happening. They've already like in the first floor, they've already kind of cleared out a large amount of it where our new entryway is going to go.

So, they're they're really working on

11:49

getting all those things done. Now that we have the release of the transportation facility, then they can really start doing a lot more work inside the transportation facility because they have to raise that up two and a half feet with concrete.

So, there's a lot of work still to get done in that area just so we can start doing

12:04

build up. Um, the facade of the building, you know, it's like that pink area that's all falling apart.

Still having conversations about what that's going to look like. Betting and cream is coming back with us.

We're going to next Tuesday with a plan that they're going to suggest

12:20

work. So, we're going to see what that scope is and what that looks like and how much more money that may or may not be as part of the as the ploy inside the building.

the inside of the building. The stuff for phase one is really done except for the staff staff or adult bathrooms on

12:38

the first floor. They've got it done as of Tuesday or Monday last week.

They gutted them. I asked for a schedule and those those will be done.

Um but that's the next phase. Other than that, all the other stuff is already all on the side.

12:53

>> Any questions on that stuff? >> Okay.

playing fields. And Annie, this is really your wheelhouse.

>> Um, so with the athletic fields, um, I take a natural approach, um, to getting

13:10

the fields where they need to be. The two guys that work on them, man, Christian do a great job doing a lot of great things.

Um, but there's some things that need to be added. And then, um, timing of some of the main items is kind of critical that, you know, people don't always realize.

So, um, there's

13:27

definitely some room in it. room for improvement with the athletic fields like a three-year plan to bring that back.

One of the things is rolling the fields at the end of the season. Uh rolling it and then corerating it, especially with soccer, you know,

13:43

someone's playing soccer and they're kicking the ball and it the undulation of the field basically the ball starts to bobble when you know. >> And can you explain though the rolling because you explained it to me.

I was like, we have a roller. That's not what you're talking No, we we got to rent a vibrating roller.

Um, you know, we have

14:00

one that like toes behind and it's RA, but this we need a a vibrational roller that's a little more like not not to build roads. You know, it's still a cute little thing that you sit on.

It's it's not a monstrous, but you you need a heavier roller to really knock the high

14:15

points out of the field. And there's definitely some high points.

I've I've walked most of the fields and um they definitely need to be rolled and then we core every and this is after games. So, and then in the springtime, uh the core creation with all the water and everything that helps with uh

14:32

outstanding water and then helps get your spring sports out there earlier. So, there's little tricks to put the fields away to bed that help you in the springtime so that you can actually play them.

>> And you're looking at football field, soccer fields, and satellite fields for playing fields, correct?

14:48

>> Yep. And and like our baseball field, like all the fields in an entire, >> not the practice fields.

Am I correct saying that? Um, if we run a roller and we have time, I would absolutely roll it.

You know, you already have the money to show those, so why not try to, you know, improve them as well.

15:05

>> Speaking of practice fields and satellite fields, >> Rob, you you mentioned something came up about road dust. >> Yeah, somebody mentioned they had soccer game the dust from cars driving back and forth like just out in the field, kids breathing in.

I did notice yesterday as

15:21

I was looking for it. pulled out of here up and there were cars going in and out, but I I wasn't even driving on it.

>> Huh? Oh, no.

I I I I had my windows down and it was horrible and I had to roll them up all the way out on the road. >> So, it was it was definitely I know we had a lot of rain probably driving

15:37

somewhere, but very very dusty. Um, but they had mentioned that there's stuff you can put down some natural.

I don't know if we've ever looked at that >> with that really really antsy about us putting anything down. >> Yeah.

So, we just got to make sure that it's natural product. If it has an EPA

15:54

number, like if I put vinegar, I can give you vinegar. We can put it in your salad and eat it.

If I go put it down on weeds, then it becomes a pesticide and I can't put it down. >> You can even put vinegar, too.

>> Do you want to share what that was? >> Yeah.

It was some some sort of beet

16:11

extract like made from beets that was all natural. But, uh, yeah, I'll go pull up the link.

I think the other the other question is going to be is if we were to do something like that and that's important we'd have to figure this out is a are we going to continue are we going to do something like that we know the cost of the long-term effects but b

16:28

is >> how long will it take us to do it how many manh hours will it take us to do it how much will it cost and then what won't get done if we do something like that but again how long will it last for because if you go down and it rains does it go away >> yeah you know there there's stuff I use for uh infield the baseball the baseball

16:45

field so you know amino acids and you basically put it down and it helps. You know, you've anybody's played baseball, you see like puddling.

Well, this helps with puddling. But if you go out and spread, communication to the community is really going to be key because like, hey, we're putting down this non-toxic

17:00

blah blah blah. People people will get upset about it when you're you're out there spreading something that they don't know.

So, communication will be key on that. >> Yeah.

Or is it uh you know the other thing because I don't remember this being that much of a problem in years past maybe a little bit like has it gotten is it is it lack of rain but also

17:18

is it deterioration in the road that like a maintenance related issue where we need to fix it with more >> you know gravel bringing pressure run it's a long-term maintenance thing then because it seems to be yeah something that's gotten worse right so >> well I was thinking too like with the road if we think about it too we have so

17:33

much more use right now because out there so we have way more cars and people traveling than we normally do in the satellite fields. >> When we had graduation there, it was very dusty.

Everybody car. Yeah.

>> So, I mean, this is this isn't anything new. No, >> it's it's been a problem for a

17:49

>> while dust. >> So, maybe we have to look at maybe doing crusher run, right?

Or something like that because >> I don't think we've >> Is it dirt? >> Yeah, I don't think we've upcut that road at all to be very honest.

I think at one point there may have been crusher run. Yeah, it's pretty bare.

>> I've been here six years.

18:05

>> Yeah. I I don't Maybe beforehand.

I mean, you might know you were the one, >> but I don't remember >> I don't remember ever doing anything to it since we put it in. We gone up to the fields over there.

>> Yeah. >> No.

So, that might be something we have

18:21

to look at. I don't know.

What's the normal maintenance you tend to do? I mean, I know like >> on a dirt road.

Yeah, that's a good point. >> Like here we we seal coat sometimes or you do other, you know, really you uh >> we're not you can grade it off and then basically though you can roll it too.

You can also roll it. >> Oh, yeah.

18:36

>> It's harder. Yeah.

>> Get rolling. >> So, possibly rowing the roads >> and explore upkeep

18:52

maintenance of that. I'm going to just put pressure room just as an example.

That's already >> Yeah. I don't think we've ever done any maintenance on the rooms.

Interesting. Okay, next one.

Um,

19:10

sorry, DPC. Uh, track store.

All right, here we go. That one got moved a little quick.

I'm sorry about that. All right, snack shack.

Andy, one. So, the Kuanas has asked about electric and water for the

19:27

snack shack. There currently has been no water in there and there is there was electric, right?

But we don't know if there is electric now. Correct.

because after they >> when they dug up the building some of the lines like on purpose or

19:43

last year >> Yeah. But we haven't confirmed if there's electric now.

Do we do we know if there's electric now? >> We don't know.

>> It's capped off. Yeah.

Because where the shut was that was where those things were.

19:58

>> Kind of went ran through the uh the foundation area. So they Oh, that must be why they're now it's now it's lollipops instead of three stops.

>> It could be that real >> terrible.

20:14

>> So, right, you know, there's never been >> uh there was so years ago. So, I talked to Jim Hen >> Jim.

So, as Jim Hen built that snack show, I talked to Jim Hen who used to be a tech teacher here. He's very heavily

20:29

involved with Columbus. Jim Jim found out though that they did run a water line years ago >> to that and then it was gone.

So, one of the questions is that we're looking at is as we're looking at allowances and trying to get power back to that area,

20:46

how much more do, you know, can we put power into them, but it's going to cost us, right? So, that could be a gift to public votes.

So, we just have to be very careful. And, you know, if it's extra that we don't need, maybe actually Bill and Kuanas are helping support that somehow.

So we're not gifting it public

21:01

funds. >> Well, it's our property.

It's our snack shack belongs to us. >> We never use the snack check though.

That is a honest. >> It's never utilized.

>> But we own. >> But why would the school do it if we never but we so

21:17

>> Yeah. But it's a weird it's a weird thing because it's Kan's primarily use of it.

Now, if we can say we're going to use it and we put a speaker out there for events >> Yeah. that we can hook up to then it's not a gift to public we have to use this maybe us

21:34

>> so again we just have to be very clear like if we're using allowances for that >> making sure that we use it well we can use it for assemblies >> yeah well I mean like like two three years ago or what there was an outdoor movie night out there and they were using the snack shack PTA that's not

21:49

>> so it's not just one >> but if we use it if the school uses it as say um our field day >> and we use that for our field day then it's not going to it's it's a school use. >> What about would good be need to use it

22:05

perhaps to wash vegetables? >> So that's water and we're going to do that.

>> Electricity we already Yeah. So that's >> electric and water we we could use both.

>> So we're going to look at ways that we can make sure that we have it and then >> what we're going to do is >> see our use the feasibility of it. And

22:23

then with the project with allowances, Manny's thinking we might be able to be able to get some of that work redone after in the spring. >> Okay.

>> Is that on our SED list for fire inspections? >> Is it building?

22:42

>> Yeah. >> Sorry.

>> So, yes. Okay.

So again, so things we're going to look at, but you know, we just make sure like if somebody ever thought it was going to be get the public fund, we're going to look into it, make sure it's not, and just making sure that we're doing everything appropriately.

22:58

Any questions on that one? >> All right.

Speed zone lights. So if anyone has driven by the elementary school at any point in time over the past three months, you'll have noticed that it's a school zone 24 hours a day.

It is. >> Yes.

It truly is. >> Slow down.

23:14

So, in January when we got our speed zone um approved for elementary school, DOT also sent out a thing to me stating that they know that our lights have not worked that we installed them. There are new regulations and if we want, we pay a yearly fee, very small, which we

23:30

approved and agreed to, that they will install all lights for us and upkeep them. >> So, I contacted DOT um about this last week and then this week, and they are going to make sure those get installed and maintained.

So now that they are flashing, they are getting addressed.

23:46

And then now is all DOT. It never was DOT before.

It was us. We installed those lights that don't work.

>> Um now it's sole responsibility department of transportation. Something you probably had no idea about.

So all right, tracknat

24:02

storage. All right, here's another issue.

Um, if you noticed last year and the year before, our track mats, which we hate for and have were left to the elements to be, that is not happening any longer. Okay.

Um, Joe Mayo

24:19

has worked with Andy and with Colleen and Lisa. The back building where everybody thought we would have to demolish it.

>> Oh, yeah. >> That storage area next to the track infield is actually turning around right slowly but surely.

There's a a roof on

24:35

it. Um we got short of roof materials, but so they're coming back in and they're going to finish the roof.

There's a PL that's being cut to be able to put new garage doors on that. So there will be trackmat storage area to be able to go into that area.

So that is going to be a workable usable facility

24:53

from this point forward. Was not any questions on that one?

$100,000 capital outlay project. Andy, >> um it's the high school, middle school

25:10

roof area where they had flooding in the past so help address those issues so that we don't have flooding in the future. >> Now, there is a cost concern that we're revisiting.

So, there was a request in an alternate to put a ladder.

25:26

Right now, the ladder going up to the top of the pack brings us to about how much count $95,000. Y >> with everything capital project is $100,000.

That's what we have budgeted. So we may if it goes over with our architectural fees, Colleen is currently working with our

25:42

architect to understand where we are. We may have to Yeah.

>> So we had a prior capital project that we didn't 100k that we didn't use all the funding for. So technically, if you don't use all that funding, that balance that you're transferred into capital has

25:58

to go back to general. >> Yeah.

>> So we've got about >> $20,000 there. So that will cover.

I discovered that. >> Great news.

>> So no more concern for the cost. >> Yep.

Okay. >> Good.

>> Just today, so we're good. >> Awesome.

That's actually really good

26:14

news. All right.

Uh Andy, any long-term goals that Andy again, Andy's only been here for how long? >> Oh, eight weeks.

>> Eight weeks. Eight weeks.

>> And six of it's all been about capital projecting. So really, he's had maybe

26:30

five days to actually think about anything else. >> Yeah.

Um there's a lot of stain ceiling tiles throughout the district. Um so I want to >> change those out.

>> Yep. change change them out so I can uh you know identify active leaks and address

26:46

active leaks. >> Um that's one of them.

And then really the the athletic fields. Um there's definitely a lot that that can be done with them to to improve fields uh going forward.

Um I actually like horiculture.

27:01

Um I got uncles and cousins that are horiculturists. Um I actually worked on the Valley Cast when they were building the stadium.

Um, so I I like I like growing grass. So definitely uh definitely uh two of my

27:16

goals that I like to kind of nip in the bud. >> And lastly on the agenda, we are right on time.

Um we want to put a part in there for discussion on potential areas for the board. So like areas that you want us to consider or look at, things

27:32

that you want us to focus on over the year, things you want to talk about within facilities committee. We know we're we're continually talking about a new capital project.

We really have to understand our debt services first when that can get done. So I want to have Colleen get her bearings first before we

27:47

get in with that to really have a better understanding of when when we can go out with our next project. other things.

28:02

>> Yes. >> Any budgetary things right now that you're looking at like for us to focus on like caving?

Um anything like that you're seeing as a need that we maybe want to think about for this year and or

28:18

next year already? Because we're going to be budget planning starting October, right?

we're really going to start heading into it. So, you know, planning for paving, planning for any deferred maintenance issues that you might be seeing and budgetarily that we can look into as priorities.

You know, capital project

28:35

is great, but that's a that's a larger priority that gets pushed down, but we still have our yearly priorities that we can be talking about as well. >> Stay in the ceiling because you do notice it when you're walking the halls.

They're they're they're unsightly and then and then you don't know if it's an

28:52

active leak or unactive. Replace the tile and >> all the tiles have been replaced.

Then you can see that >> where you have >> mitigate those. I like the idea of dealing with the athletic fields too, just because all of

29:08

us have had kids that have played on those fields and there's been, you know, >> like you said, they're doing a lot of great stuff and they they work really hard >> and really some of it it sounds silly but timing, you know, it's like >> you put grass seed out and then it doesn't rain for, you know, two, three

29:25

weeks. It's kind of like, oh, I see it's going to rain in two days, hurry up and get the grass seed out.

and those type of things I you know really reap big rewards in the end. >> So if there's anything else that comes up let us know.

29:41

>> That that's it. >> I have to know.

Yay. >> Oh still recording.